Overview

The Faculty/Staff Travel Registry is a secure system for U-M faculty, staff, and their travel companions to record travel plans and enter trip emergency contact information. The registry is a convenient, one- stop service that supports emergency communications and access to University approved travel abroad health insurance.

It is a customized installation of Terra Dotta software managed by the Global Engagement Team (GET).

The Faculty/Staff Travel Registry is integrated with Terra Dotta's AlertTraveler system, an optional mobile app that will send real-time alerts based on your destination. For more information and instructions on how to use and install the AlertTraveler app, open the AlertTraveler User Guide.

Logging In

U-M faculty & staff

	Click on the U-M WEBLOGIN button
	Enter your UMICH login when prompted

Non U-M Participants

Non U-M participants traveling on U-M business may use this travel registry.

	Non U-M users without a U-M uniqname and password, can create an external account using an email address. Click on the 'Start Here' link to create an account.
	Enter your email address, name, and desired password. Then, click on the 'Create my Account' button.
	Once your Non U-M account is created, return to the Travel Registry login page and the email address login option.

Students

Students do not use the Faculty & Staff Travel Registry. U-M Ann Arbor, Flint and Dearborn students should go to https://global.umich.edu/travel-resources/register-your-travel/ and select the 'Students' button, which opens the Student Travel Registry in M-Compass.

Register Your Travel

First Time Users - Complete Profile

	1. The first time you log into the Travel Registry, you will land on your account profile page. Before you can register a trip, you must complete your profile by providing a Home-Country Mobile Number.
	2. In the Contact Information pane, in the Home-Country Mobile number section, select the country code from the picklist and enter your mobile phone number.
	3. Save changes by clicking on the 'Save' button in the upper-right corner of the page.

Add a New Trip

	1. After logging in, click the 'Add New Trip' button Note: First time users are required to complete their profile before creating trips.
	2. complete the trip header by entering a trip name, a short description, select a reason for travel, then enter the destination and travel dates. Use the 'Add Destination' button to enter additional locations. Note: Airport, transfer and other interim locations are not required. List the destination where the traveler will be working and/or staying overnight. When the trip header is complete, click the 'Done' button
	3. Click the 'Get Started' button to fill out the Registration form, which is required for all trips.
	4. Complete the questions on the Registration form, then click the 'Next' arrow to view Essential Content
	5. The Essential Content page contains U-M Travel Abroad health insurance information, as well as country intelligence and risk levels based on your trip destination/s. Note: The contents of this page will vary based on traveler location and the reason for travel.
	6. Optional: The Itinerary page allows you to enter airline, flight number/s, airport arrival/departure, and accommodations information.
	7. Optional: The people icon allows you to enter the names and relationships of personal travel companions. Companion information may also be entered on the registration form. Note: Do not add U-M faculty, staff, or student companions in this section. Each U-M individual should have their own registration.
	8. After completing all sections of your trip registration, click the 'Save and Finish' button. This will generate a trip confirmation receipt, as well as any related country warning/restricted messages related to U-M business travel.
	9. Click on your profile icon in the upper-right corner of the screen to logout.

Revise an Upcoming Trip

Trip registrations can be modified if they are underway or haven't started yet. It is not possible to modify a trip that has concluded.

	To modify an upcoming trip, login into the Travel Registry. From the My Trips page, in the 'Upcoming Trips' pane, click on the 3 dots menu and choose 'Edit'.
	To change the City or Dates of your itinerary, click on the dates on the itinerary bar.
	This toggles the itinerary bar into edit mode, where you can modify the City, Country and/or Start and End dates.
	To add an itinerary leg, click on the blue plus sign icon to open the itinerary editor.
	To add or edit airline, transit or lodging details, expand the arrow on an itinerary leg.
	When modifications are complete, click the 'Save and Finish' button, then log out of the Travel Registry.

Delete an Upcoming Trip

Upcoming registrations can be deleted. It is not possible to delete a trip that is underway or a trip that has concluded.

	To delete an upcoming trip, login into the Travel Registry. From the My Trips page, in the 'Upcoming Trips' pane, click on the 3 dots menu and choose 'Delete'.
	In the 'Delete trip' pane, select a reason, then click the 'Delete' button.

U-M Travel Abroad Health Insurance

Faculty and staff traveling internationally for University of Michigan Related Travel (UMRT) are covered under the University’s blanket travel abroad health insurance policy with Worldwide GeoBlue (Business Plan). Registrations for U-M Business include a downloadable insurance card in the trip's Essential Content panel.

For international personal/leisure travel, all active U-M faculty and staff can individually purchase Worldwide GeoBlue (Leisure Plan). A link to purchase the plan is available within a personal trip registration, in the trip's Essential Content panel. To be eligible for evacuation coverage, you must purchase the insurance prior to traveling abroad.

To view U-M Travel Abroad Health Insurance information within your trip registration, log into the Travel Registry and open your trip for edit.

Click on the 'Essential Content' link, then expand the U-M Travel Abroad Health Insurance bars to view details.

Country Intelligence & DOS Risk Reports

The Travel Registry provides location-specific intelligence reports for all registered trips.

	To view U-M Travel Abroad Health Insurance information within your trip registration, log into the Travel Registry and open your trip for edit. Click on the 'Essential Content' link, then expand the Country Intelligence bar to view destination-specific safety information provided by the Travel Registry's risk intelligence provider.
	To view U.S. Department of State regional risk information, expand the DOS Regional Risk bar to see applicable regional risk information.

Additional Resources

If you need help using the Travel Registry, please contact travel.registry@umich.edu for assistance.